Most contractors start here
Quick Scope Estimate
$150 fixed
Best for early-stage leads and fast client response.
- Rough budget range
- Preliminary scope of work
- Visible damage summary
- Major work categories
- List of missing information
Xactimate Estimate Writing · California Contractors
Don't lose the job while you're still writing the estimate.
ScopePilot builds fast, detailed, contractor-ready Xactimate estimates and scopes of work for water damage, drywall, bathroom restoration, and remodeling projects — without keeping a full-time estimator on payroll.
Construction estimating & scope documentation for licensed contractors — not a public adjuster, not a claims negotiator.
- Water Damage Restoration
- Remodeling
- Drywall & Reconstruction
- Bathroom Restoration
- HVAC Damage Repair
- General Contractors
The Problem
Every slow estimate is a lead walking to your competitor.
You've got the lead. You don't have three hours to build a scope before the homeowner calls the next guy on the list.
- You answer the client too slowly and lose the job to a faster bid.
- The estimate looks thrown together instead of professional.
- Line items get missed in the scope of work.
- The client can't tell what they're actually paying for.
- You're buried in paperwork instead of running jobs.
- A full Xactimate estimate is expensive to run on every unproven lead.
How The Pricing Works
Quick Scope first. Full estimate when the job is real.
The core idea behind ScopePilot: you don't pay full price to find out if a lead is worth chasing.
01
Quick Scope Estimate
$150
A fast, budget-level scope from photos, measurements, and a short description. Enough to respond to the client and know what you're dealing with.
02
Full Xactimate Estimate
$600–875+
Detailed line items, quantities, material list, labor/material breakdown, and a contractor- or client-ready format.
“Don't pay for a full estimate on every uncertain lead. Start with a fast budget scope, then upgrade when the project is ready.”
Who We Scope For
Built for restoration and remodeling trades.
Water Damage Restoration
Remodeling Contractors
Drywall & Reconstruction
Bathroom Restoration
HVAC Damage Repair
General Contractors
Need reports under your own company name? White-label estimating support is available on Full Xactimate Estimates.
How It Works
Three steps from jobsite to client-ready report.
01
Submit the project
Upload photos, measurements, and a short description. Add an existing estimate or insurance scope if you already have one.
02
We scope it
Your project gets built into a clear, structured scope of work — Quick Scope or Full Xactimate, your call.
03
You send it to the client
Get a contractor-ready or client-ready report back — send it as-is, or put your own branding on it.
Start A Project
Send us the job. We'll send back the paperwork.
Add a few photos and a short description of the damage or project. That's usually enough for a Quick Scope Estimate.
- Typical turnaround: 1–2 business days for a Quick Scope Estimate.
- Accepted files: JPG, PNG, HEIC photos, PDF estimates or insurance scopes.
- No account needed to submit your first project.
Prefer to send it over chat instead?
Pricing
Simple pricing. No surprise scope creep.
Full Xactimate Estimate
$600–875+
Best for active projects that need detailed documentation.
- Detailed line items
- Quantities
- Material list
- Labor/material breakdown
- Scope notes
- Client- or contractor-ready format
Quick Scope Credit Pack
$1,200 / 10-pack
Best for contractors with regular incoming leads.
- 10 prepaid Quick Scope Estimates
- $120 per scope — save $300 vs. paying one at a time
- Faster project submission workflow
- Full estimates billed separately
Estimate Review / Scope Audit
$250–350
Best for reviewing an estimate you already have.
- Missing item review
- Quantity logic check
- Duplicate/inconsistent item flags
- Summary notes
- Recommended next steps
Why Contractors Use ScopePilot
One more set of hands on paperwork, none on payroll.
- Respond to clients faster
- Stop losing jobs to slower paperwork
- Skip full-price estimates on leads that might not close
- Hand clients a professional, structured scope
- Get hours back from your estimator, or yourself
- Put your own brand on every report
- Keep 100% of your project margin
“Don't pay for a full estimate on every uncertain lead. Start with a fast budget scope, then upgrade when the project is ready.”
FAQ
Questions contractors ask before their first project.
A Quick Scope Estimate is a fast, $150 preliminary scope built from photos, measurements, and a short description — a rough budget range and major work categories, not a full line-item breakdown. A Full Xactimate Estimate ($600–875+) includes detailed line items, quantities, a material list, labor/material breakdown, and a contractor- or client-ready format.
No. ScopePilot provides construction estimating and scope documentation for contractors. We don't negotiate insurance claims, represent homeowners, or act as a public adjuster.
Most complete submissions go out within 1–2 business days. Full Xactimate Estimates typically take longer, depending on project size and complexity.
We're currently focused on contractors in the Bay Area and across California, with plans to expand to more states.
Yes — white-label formatting is available so reports can go out under your company's own name and branding.
Photos (JPG, PNG, HEIC), PDFs of existing estimates or insurance scopes, and standard measurement sheets.
You prepay $1,200 for 10 Quick Scope Estimates — $120 each, 20% less than buying them one at a time. Full Xactimate Estimates aren't included and are billed separately when a project moves forward.
Get Started
Get your next estimate started.
Upload a project, or message us directly — we'll pick it up from there.